WCPL Policies

The West Caldwell Public Library Patron Code of Conduct

Pursuant to N.J.S.A. 40:54-1 et seq., the Library Board of Trustees for the West Caldwell Public Library is responsible for establishing rules of conduct to provide an atmosphere conducive to the appropriate use of its service and facilities and to protect the rights and safety of Library members, visitors, volunteers (collectively “Patrons”) and personnel. To this end, patrons are required to comply with the following Library Code of Conduct.
Improper conduct on library premises is prohibited.
Improper conduct includes, but may not be limited to, the following:

a. Creating a public disturbance
b. Eating or drinking
c. Use of alcohol, narcotics, hallucinogens or other foreign substances
d. Intoxication (drunkenness and other forms) or behavior leading to the suspicion of intoxication
e. Sleeping

1. Patrons shall at all times be engaged in activities associated with the use of a public library. Patrons not engaged in reading, researching, studying, or using library materials for their intended use may be asked to leave the Library.
2. Patrons shall respect the rights of other Patrons and personnel and not annoy or disturb others through noisy activities, such as conversing, laughing or otherwise talking in a loud and disruptive manner, playing audio equipment at an audible level, using obscene and/or abusive language, staring or following another person around the Library premises with the intent to annoy, or conducting themselves in such a manner which reasonably can be expected to create a public disturbance. Talking is permitted, but only in quiet tones and low voices.
3. Patrons shall not interfere with another Patron’s use of the Library or with the personnel’s performance of their duties.
4. Patrons shall respect Library property and materials and shall not mutilate, damage or deface any Library property or materials.
5. Restrooms shall be used for their intended purposes. Restrooms shall not be improperly used as a laundry, washroom or changing room except as necessary for young children under adult supervision. Patrons will not use the restrooms to bath, shave, wash their hair, or brush their teeth.
6. Patrons shall not be permitted to enter the Library building without a shirt or covering on their upper bodies or without shoes or other footwear.
7. Patrons whose bodily hygiene is offensive so as to constitute a nuisance to others shall be required to leave the Library.
8. No child under the age of 10 shall be left unattended in the Library without the supervision of an adult.
9. Animals are prohibited, except for service animals for the disabled.
10. All briefcases, handbags, notebooks, carry-alls, overcoats, luggage, packages and shopping bags are subject to search by the Library’s authorized personnel.
11. Patrons will not interfere with the free passage of library staff or patrons in or on the library premises.
12. Patrons will not place personal belongings including but not limited to, objects such as bicycles, skateboards, backpacks, large bags, suitcases, shopping carts or other items on or against the building, furniture, equipment or fixtures in a manner that interferes with library staff or patron use of the library facility.
13. The Library is not responsible for unattended personal belongings. Users may not leave personal belongings unattended either in the library or on its premises. Any items unattended will be automatically and immediately disposed of by the authorities.
14. No one will sell or distribute any item on library premises without approval of the Board of Trustees and or the Director.
15. Solicitation of contributions or signatures and the conducting of surveys except those directly relating to the library are prohibited unless approved by the Director and or the Board of Trustees.
16. Photographs will not be taken on library premises without the permission of the Director and the permission of all library users to be photographed.
17. All Library materials must be charged out in accordance with the established policies and procedures before being taken from Library premises.
18. Patrons shall adhere to the Library Internet Policy when using Library computers.

ENFORCEMENT
Library personnel will enforce the above rules. Upon violation of any of these rules, a person
will be asked to modify their behavior. If the behavior continues, Library personnel will require the person to leave Library premises. Library personnel shall also have the authority to require a person to leave Library premises without prior warning depending upon the seriousness of the violation. Further, where appropriate, the Township of West Caldwell Police Department will enforce these rules or be called upon to respond to any illegal activities on Library premises. Refusal to leave when properly directed may result in arrest and prosecution for trespassing.
Library personnel shall maintain written documentation of all violations of the Library Code of Conduct detailing the person cited for the violation and the time, date and nature of the violation.

SANCTIONS AND APPEAL PROCESS
Serious or repeated violations of the above rules may result in restriction, suspension and/or revocation of Library membership and/or exclusion from the Library for a period of up to one year, to be determined by the Library Director. A violation of the law may result in arrest and prosecution.
Library personnel must provide a person who has been prohibited from the Library or whose Library membership has been affected with written notice informing the person of the specific nature of the violation and the available appeal procedure. Such notice must be provided either at the time of violation or by certified mail within a reasonable time thereafter.
Any person receiving such notification shall have the right to appeal the Library Director’s decision to the Library Board of Trustees. Appeal must be made in writing within 3 days of notification of the exclusion to: The West Caldwell Public Library, 30 Clinton Road, West Caldwell, New Jersey 07006. The Library Board of Trustees shall hold an informal hearing within 10 days of receipt of the appeal. The person shall be notified at least 7 days before the informal hearing.
This informal hearing shall be held without regard to the strict rules of evidence, however, a person may be represented by counsel, may present evidence and may call witnesses and cross-examine witnesses of the Library. Failure to appear on the assigned day of the informal hearing without prior notification to the Library Board of Trustees will result in the denial of the appeal.

The Library Director’s decision shall be affirmed unless arbitrary, unreasonable or capricious. The Board of Trustees shall have the power to affirm, modify or reverse the Library Director’s decision. Within 10 days of the hearing the Library Board of Trustees must issue a written decision stating the reasons therefore. The decision of the Library Board of Trustees shall be a final determination.
Any person who enters or remains on Library premises during a period of exclusion will be subject to arrest and prosecution for trespassing.

Revised&Approved 5/21/13

Policy for Children and Certain Persons

WHEREAS, providing excellent services to children is among the important purposes of the mission of the West Caldwell Public Library located at 30 Clinton Road, West Caldwell, New Jersey 07006 (the “Library”); and

WHEREAS, the Library is committed to providing a welcoming and safe environment for all persons who visit the Library including, but not limited to, providing a welcoming and safe environment for children of all ages and for any person of any age who may be in need of special care or attention to ensure his or her safety and well-being; and

WHEREAS, the Library facility is a public building open to all persons in accordance with applicable laws of the State of New Jersey; and

WHEREAS, in conjunction with the aforementioned mission, it is reasonable for the Library to establish a policy that promotes the mission of the Library and to establish a policy and guidelines for the staff of the Library with regard to the interaction with and supervision of children and other persons; and

WHEREAS, among other things, applicable laws of the State of New Jersey prohibit the Library from in any way functioning and/or providing any services as a child care center or adult care facility licensed by the State of New Jersey; and

WHEREAS, the primary responsibility for the safety and the actions of children or adults in need of special care or supervision rests with the parent, guardian, or caregiver of such child or person; and

WHEREAS, the staff of the Library is not authorized, is not responsible for, and is not otherwise lawfully empowered to care for children or other persons instead of a parent, guardian, or caregiver; and

WHEREAS, after consultation with the staff of the Library and at the recommendation of the staff of the Library, the Board of Trustees of the Library (the “Board of Trustees”) has reviewed the matter and has reasonably determined that the following policy is established and is instituted effective immediately.

1. Children 11 Year of Age and Younger.

(a) At all times when visiting the Library1 , children who are eleven (11) years of age or younger must be accompanied and supervised by an adult or a responsible and mature caregiver who is sixteen (16) years of age and older during the entire duration of their visit.

(b) Except as specifically set forth in Section 1.(c) below, at all times when visiting the Library, children who are six (6) years of age or younger must be directly supervised by a parent, guardian or a responsible and mature caregiver who is sixteen (16) years of age or older, which direct supervision requires that the child be within the eyesight of such parent, guardian and responsible mature caregiver at all times.

(c) In conjunction with Section 1. (b) above, when a child is participating in a program of the Library that requires that the child attend the program on his or her own, then during the time when the child is participating in such a program, the child need not be directly supervised by a parent, guardian or responsible mature caregiver; however, the parent, guardian or responsible mature caregiver must be present in the Library.

2. Children 12 Years of Age to 17 Years of Age.

(a) Subject to the terms and conditions of this policy, children who are twelve (12) years of age to seventeen (17) years of age are permitted to visit the Library without the supervision of a parent, guardian or responsible mature caregiver.

(b) Notwithstanding the foregoing, any and all persons who visit the Library are subject to the Library’s Code of Conduct as set forth in the Library Conduct policy. If the behavior of any child or other person of any age is in violation of the Library Conduct policy, the Library staff may request that such child or person leave the Library and the Library privileges of such child or person may be suspended or revoked.

3. Program Registration. Any and all Library programs for children who are eleven (11) years and younger require that the child must be signed into the program and out of the program by a parent, guardian, or responsible mature caregiver. Any and all Library programs for children twelve (12) years of age to seventeen (17) years of age require that such child must sign himself or herself into the program and must also sign himself or herself out of the program.

4. Library Closing.

(a) The hours of operation for the Library are made public and are posted for the public to review.

(b) If, for any reason, any child or any other person who requires direct supervision pursuant to the terms of this policy, remains at the Library at or after a scheduled closing time, as a courtesy, the Library staff will reasonably attempt to contact a parent, guardian or responsible mature caregiver by telephone. It is understood that the effort by the Library staff in such regard is not and will not be construed to be an undertaking or obligation of the Library or the Library staff to care for or transport such child or person.

(c) If a child or other person who requires direct supervision is not picked up from the Library by a parent, guardian or responsible mature care giver within fifteen (15) minutes of the scheduled closing time, the Library staff will contact the West Caldwell Police Department at the non-emergency number (973-226-4114), and arrange for such child or person to be entrusted to the care of the West Caldwell Police Department. In accordance with Library policy, the Library staff will complete an incident report following same.

(d) If a child or person who requires direct supervision is reasonably determined by the Library staff to repeatedly fail to leave the Library at or before the scheduled closing time, the Library privileges of such child or person may be suspended or revoked.

5. General Supervision – Adult or Child. Any person of any age who visits the Library and is in need of direct supervision in the reasonable determination of the staff of the Library to ensure that the safety and welfare of such person and/or the safety and protection of other persons at the Library requires that such person be directly supervised, must be directly supervised during such time that the person is at the Library, by a parent, guardian or responsible mature caregiver. Such direct supervision requires that the person be accompanied by such parent, guardian or responsible mature caregiver and must be within the eyesight of such parent, guardian and responsible mature caregiver at all times.

Approved December 9, 2015

Fees

Fee Schedule West Caldwell Public Library 2021

Paid Memberships – 1 year
Family $250.00
Senior $150.00
Meeting Room
A $100 refundable deposit security deposit is due along with the room fee at time of application. The date is considered open until payment is received. The Reiher Family Meeting Room is rented out for a minimum of two hours.
Nonprofit Group, West Caldwell-Based : No charge
Nonprofit Group, Outside West Caldwell : $50 for the first hour, $25 for each additional hour
Private Group, West Caldwell-Based : $100 for the first hour, $25 for each additional hour
Private Group, Outside West Caldwell : $100 for the first hour, $50 for each additional hour
Facilities Fees
  • Kitchen $35
  • Projection System $25
  • Piano $25
Photocopying
Black and white $.25 per page
Color $.50 per page
Art gallery Fee
One month display $75.00
Program Fees
Variable dependent upon cost of supplies
Library Card
Lost card $2.00
Late Fees- for items owned by West Caldwell
Books, magazines, audio books, video games $.25 per day
DVDs, board games $1.00 per day
Go-Pro Camera $ 5.00 per day
Telescope $10.00 per day
Switch $10.00 per day
Book Sale
  • Hard Cover $2.00
  • Soft Cover $1.00
  • Media $1.00
  • Board Books $.50
  • Specials- priced as per market value
Fax
Within N.J. 1-3 pages $2.00
4-6 pages $4.00
Outside N.J.
1-3 pages $3.00
4-6 pages $6.00
Toll free numbers Flat rate of $2.00
Lost Items
Variable based on price entered in item record or default prices
  • Juvenile Hardcover $20
  • Reference* $60
  • Audiobook* $45
  • Software* $50
  • Blu-Ray $25
  • Spoken Word $10
  • Board Books $10
  • Trade Paperback $20
  • DVD $20
  • Early Reader $20
  • Equipment* $100
  • Games* $50
  • Graphic Novel $25
  • Hardcover $30
  • Hotspot $30
  • Juvenile Paperback $7
  • Kit $25
  • Large Print $35
  • Miscellaneous Media $25
  • Miscellaneous Print $30
  • Museum Pass $50
  • Music* $20
  • Paperback $10
  • Periodical $5
  • Picture Book $20
  • Preloaded Device* $125
  • Read-a-long* $20
  • Realia* $30